Sophisticated procurement automation
Simple to use. Simple to deploy.
- Create purchase request – shopping cart style
- Approve the purchase – Flexible, collaborative approvals
- Send digital Purchase Orders – chat real time with suppliers
- Receipt goods – Quick and simple receipting
- Digitise your paper documents for use in digital processes
- Invoices received in any format are turned into digital data
- OCR – recognisable templates – reduce manual costs
- Engage your suppliers to capture their data for you
- Intelligent data transformation
- Approve invoices – Matched to the PO and/or send for approval
- Send to other systems – fully integrated to your ERP system
DX2 DIGITAL COURIER
- Send and receive digital documents in any format
- Configure data with flexible business rules
- Track and resubmit errored documents
- E-invoicing service provider
What problems do we solve?
That are time consuming
Lack of spend control
Through poor process management
Poor user adoption
For the purchasing process
Poor visibility of comms
Relevant communications difficult to find
To relevant, timely data and information
To engage customers/suppliers via EDI
How will your organisation benefit?
Better spend management
The right balance between governance and efficiency. Bring the approval to purchase close to the activity.
Improved user adoption
With a friendly user interface and shopping cart style experience.
Improved team-wide comms
Give all relevant users access and collaborate with chat conversations right alongside the document.
Digitised approval process
Configurable workflows with notifications, that drive accuracy, efficiency and control.
Improved data analysis
Enriched data with personalised analysis keeps you informed and in control.
One-to-many digital exchange
Send/receive document data direct to/from ERP. Save even more time and have full visibility for easy diagnosis and error detection.
A well defined, rapid deployment model delivers DX2 quickly and cost effectively.
Integrate with your ERP
Ability to fully integrate to your financials as a payables transaction.
Of where a purchase order or invoice is in the procurement process, saving time spent chasing up.
What our customers are saying
Don’t just take it from us, let our customers do the talking!
The feedback has been very positive from the team. The majority of users have found DX2 to be very user friendly. Viewing the attached invoice is a great advantage as is the security of knowing that every invoice has been signed off for payment as per delegations. The Administration Team has noted the amount of times one invoice needs to be handled has significantly been reduced, which is a huge positive!!
Frequently Asked Questions
How much does DX2, DX2 Purchase and DX2 Capture and Approvals cost?
DX2 pricing is based on transaction volumes. DX2 Capture, Approvals and Purchase are optional add-on modules. For more about our pricing structure please contact us. DX2 SaaS pricing includes all upgrades, hosting and data charges.
What support will we require from your organisation during the implementation, including resources?
To support our rapid deployment model and ensure key tasks are met on time, we require your organisation to provide a ‘core’ project team that consists of a Project Sponsor, Delivery Manager, Trainer, Technical Advisor and also a person who will act as the DX2 Administrator.
Is DX2 a Cloud or On-Premise solution?
DX2 is hosted in the Cloud so there are no worries around security, backups or storage size.
What ongoing support is provided for DX2?
DX2 has been developed and is supported in New Zealand. By choosing DX2 you will be choosing a NZ solution. This gives you the ability to work directly with us on the solution to add your voice to improvements and changes.
Can we see the status of documents sent and received?
Yes. DX2’s ‘Digital Courier’ provides comprehensive document tracking from beginning to end, ensuring visibility of the document at all points of the exchange process.
How long does it take to implement DX2 Purchase, Capture and Approvals?
Our current DX2 Procurement onboarding process was established with rapid deployment as the central focus. The process currently takes approximately four weeks for Capture and Invoice approval deployment, training and support. We have a scripted process in which both Olympic and Client responsibilities are clearly defined.
The deployment of Capture and Approvals is relatively well defined as the process is often already established. The deployment of DX2 Purchase can require additional support as often there is a cultural change required within the organisation. It’s important that key operational users are brought into the training and UAT phases to ensure they can train and evangelise the change of process out to the broader user base.
What integrations to ERP systems are available?
DX2 currently integrates with GP out of the box, and we start from there. We work with you to understand your need in terms of your GP Configuration specifics and ensure that data is integrated correctly.
DX2 can also connect to any ERP system. Future connectors to market leading ERP systems will be progressively built into the platform over time.
What devices can you access DX2 on?
DX2 can be accessed from any device (i.e. Mobile Phone, Tablet, Desktop) so this gives you the ability to do Approvals on the run.
What is digital document exchange or EDI?
Digital Document Exchange, more commonly referred to as EDI (Electronic Data Interchange) is a way for one business to send another business their data electronically rather than by paper. The two parties to this exchange are usually called trading partners. This means that a document can be received directly into a trading partners system without the need for that trading partner to key the information from the document into their system separately saving processing time and money.
What happens if a document fails to send?
DX2 provides an easy-to-use error management interface which allows you to view, correct and resubmit any documents.
Read Our Digital Transformation Blog Articles
Using experience from more than 25 years of ERP consulting as well as ecommerce (Woolworths) and integration (Brother, Antares Burger King, Big Save Furniture, J Swap, QV and NZME) experience, Olympic Software has recrafted the approach to the procurement process...read more
DX2 Procurement (Purchase Orders, Invoice Capture and Approvals) enables organisations to automate the accounts payables process and cut administration costs. DX2 Procurement offers a new and innovative approach focused on digitising paper, user adoption, and simple,...read more
Olympic Software NZ has a broad depth of experience in creating software solutions that deliver competitive advantage to our clients. We have a proven history of doing so. Whilst our DX2 procurement solution has been a recent addition, we have engineered it using the...read more
Don’t Be Shy
If we didn’t answer all of your questions, feel free to drop us a line!