Procure to Pay

Transform the way your organisation works.

 DX2 Purchase, DX2 Capture, DX2 Approvals – digitise your purchase and accounts payables processes.

Procurement for the digital age

  • DX2 Purchase, Capture & Approvals are modules available on our DX2 Shared B2B Digital Exchange Workspace.
  • These modules make it easier for your organisation to get on the digital transformation journey so that you can go digital at the pace that suits your organisation.
  • All of these modules give your team the ability to collaborate right alongside the relevant documents, aiding transparent communication

DX2 CAPTURE – digitise your paper docs

  • Multiple ways to import/input documents – PDF, EDI, scanned docs, manual entry.
  • OCR – recognisable templates – reduce manual costs
  • Easy to use mapping tool – self service 
  • Engage your suppliers to capture their data for you
  • Intelligent data transformation

DX2 APPROVAL – get docs approved

  • Approve invoices – Matched to the PO and/or send for approval
  • Via a configurable/ flexible approval chain
  • Trust that docs have been approved to the rules you’ve specified.
  • Ability to tag documents with meaningful labels for reporting
  • Send to other systems – such as your ERP system

DX2 PURCHASE – designed for the user

  • Shopping cart style user interface for improved user adoption. 
  • Guided buying.
  • Configurable/flexible approval chain. 
  • Send digital POs right from DX2.
  • Collaborate / chat with suppliers. 
  • Quick and simple receipting. 
  • PO/Invoice matching. 

What problems do we solve with
DX2 Procure to Pay?

Paper-based systems

That are time consuming

Lack of spend control

Through poor process management

Poor user adoption

For the purchasing process

Poor visibility of comms

Relevant communications difficult to find

Restricted access

To relevant, timely data and information

How will your organisation benefit?

Better spend management

The right balance between governance and efficiency. Bring the approval to purchase close to the activity.

Easier user adoption

For all users, with a friendly, intuitive User Interface.

Enhanced team-wide comms

Give all relevant users access and collaborate with chat conversations right alongside the document.

Digitised approval process

Configurable workflows with notifications, driving accuracy, efficiency and control.

Enriched data analysis

Data with personalised analysis keeps you informed and in control.

Full visibility

Know where a purchase order or invoice is during the procurement process, saving time spent chasing up.

Rapid deployment

A well defined, rapid deployment model delivers DX2 quickly and cost effectively.

Integrate with your ERP

Ability to fully integrate to your financials as a payables transaction.

One-to-many digital exchange

Send/receive document data direct to/from ERP. Save time with full visibility for error detection and easy diagnosis.

What our customers are saying

Don’t just take it from us, let our customers do the talking!

The feedback has been very positive from the team. The majority of users have found DX2 to be very user friendly. Viewing the attached invoice is a great advantage as is the security of knowing that every invoice has been signed off for payment as per delegations. The Administration Team has noted the amount of times one invoice needs to be handled has significantly been reduced, which is a huge positive!!

Morgan Galbraith

CFO, Dairy Holdings Limited

Frequently Asked Questions

How much does DX2, DX2 Purchase and DX2 Capture and Approvals cost?

DX2 pricing is based on transaction volumes. DX2 Capture, Approvals and Purchase are optional add-on modules. For more about our pricing structure please contact us. DX2 SaaS pricing includes all upgrades, hosting and data charges. 

What support will we require from your organisation during the implementation, including resources?

To support our rapid deployment model and ensure key tasks are met on time, we require your organisation to provide a ‘core’ project team that consists of a Project Sponsor, Delivery Manager, Trainer, Technical Advisor and also a person who will act as the DX2 Administrator. 

Is DX2 a Cloud or On-Premise solution?

DX2 is hosted in the Cloud so there are no worries around security, backups or storage size.

What ongoing support is provided for DX2?

DX2 has been developed and is supported in New Zealand. By choosing DX2 you will be choosing a NZ solution. This gives you the ability to work directly with us on the solution to add your voice to improvements and changes.

Can we see the status of documents sent and received?

Yes. DX2’s ‘Digital Courier’ provides comprehensive document tracking from beginning to end, ensuring visibility of the document at all points of the exchange process.

How long does it take to implement DX2 Purchase, Capture and Approvals?

Our current DX2 Procurement onboarding process was established with rapid deployment as the central focus. The process currently takes approximately four weeks for Capture and Invoice approval deployment, training and support. We have a scripted process in which both Olympic and Client responsibilities are clearly defined.
The deployment of Capture and Approvals is relatively well defined as the process is often already established. The deployment of DX2 Purchase can require additional support as often there is a cultural change required within the organisation. It’s important that key operational users are brought into the training and UAT phases to ensure they can train and evangelise the change of process out to the broader user base.

What integrations to ERP systems are available?

DX2 currently integrates with GP out of the box, and we start from there. We work with you to understand your need in terms of your GP Configuration specifics and ensure that data is integrated correctly.

DX2 can also connect to any ERP system. Future connectors to market leading ERP systems will be progressively built into the platform over time.

What devices can you access DX2 on?

DX2 can be accessed from any device (i.e. Mobile Phone, Tablet, Desktop) so this gives you the ability to do Approvals on the run.

What happens if a document fails to send?

DX2 provides an easy-to-use error management interface which allows you to view, correct and resubmit any documents.

View our short demo videos

If you’d like to see a quick demo on how DX2 Purchase, or DX2 Capture & Approvals modules work, please complete the form and we’ll send you the URL.